Douthart Scholarship Hall

Douthart Scholarship Hall

secretary

back to the Hall Constitution page

The Secretary shall:

1.     Keep the minutes of all regular and special house meetings.

2.     Take roll at house meetings.

3.     Post within 48 hours after each house meeting, the minutes of the preceding house meeting.  The time of posting will be written on the minutes.

4.     Remove the minutes 48 hours after posting and check for the initials of women who were absent from the meeting.

5.     The Secretary may give a warning when a resident has an unexcused absence and when a resident fails to sign the hall minutes.  On a resident’s second warning, the resident will be J-boarded.

6.     Take charge of necessary correspondence.

7.     Compile a list of resident’s summer addresses and distribute one to each resident at the end of the year.

8.     Keep track and collect forwarding addresses of non-returning residents. 

9.     Be in charge of forwarding mail.

10.   Be exempt from rotational phone duty.

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Last modified: May 23, 2003